PFMA Software

PFMA for Windows is our primary software product. This software was originally designed for use by Professional Farm Managers to maintain accounting records and produce reports for their farm clients. It can also be used for general farm, business and personal accounting.

For nearly 30 years, PFMA for Windows has been quietly becoming the premier accounting software designed specifically for enabling the management of client farm and business records by professional farm managers. PFMA for Windows manages the accounting records for all your client farms and businesses, generating reports both at the client farm/business level as well as by individual owners. It employs an intuitive, easy to use interface for entering and managing transactions, easy setup of new clients, and multiple customizable reports.

PFMA Key Features include…

• Support for over 650 client farms and/or businesses
• Allocate client farm income and expense across multiple owners
• Structured Master Chart of Account Descriptions for consistency across clients, while allowing customization when needed
• Choose between single entry, batch entry, or double entry accounting, or a switch modes as needed
• Edit posted transactions with automatic audit log creation
• Keep multiple fiscal years open while finalizing end of year reports
• Flexible period groupings – monthly, bimonthly and quarterly
• Master Payor/Payee list available across all clients, with ability to add new entries during Transaction Entry
• Add new Account Descriptions during Transaction Entry
• Check Writer (MICR check support coming Spring 2025)
• Reporting on Production/Business Enterprises by Production Year (independent of Fiscal Year)
• 14 Client Reports, 4 Owner Level Reports and 4 Master Reports all with user customizable options like type font, margins, paper orientation and level of detail
• On-Screen Reports
• Generate reports as PDF files with automated creation using user defined naming and folder structure options
• Automated software updates (requires Windows 10 or later)
• Multi-User and Multi-Office Network Support – All under one license
• Extensive, professionally developed User Manual
• Built-in Pop-up Memory Calculator

Licensing

Initial Licensing cost is based on the number of clients the business manages, regardless of the number of users or office locations. After the first year, an Annual Maintenance fee provides continued support and free software updates and upgrades. Single User licensing is also available for personal use or a single farm/business.

Number of Clients	Initial License Fee¹	Annual Standard Maintenance²
Single User	$99	$19.95
1 – 25	$295	$49.95
26 – 100	$495	$99.95
101 – 250	$795	$99.95
251 – 676	$1195	$99.95

¹ Initial License Fee Includes…

• Free Standard Maintenance for first year
• Getting Started assistance